Student Grant Program - Guidelines

What is the MSF Student Grant Program?

The Mamaroneck Schools Foundation (MSF) has created a student-led grant program (the “Program”) geared toward introducing student-motivated, innovative learning experiences for students of the Mamaroneck School District (District). The Program invites students to apply for grant funding for inventive, leading-edge proposals that will complement District-sponsored initiatives.

 

Possible grant ideas include: curriculum enhancements, technology, guest speakers, and business ideas that improve student life or the school.

 

Who is eligible to participate?

Any Mamaroneck High School student in grades 10-12 with an idea of an innovative program, tools, technology or experience you would like to see MHS offer students.

 

How can I participate?

  • If you have an idea, please reach out to Mike Sammartano, District Instructional Technology Coach, at msammartano@mamkschools.org, to discuss your idea and for assistance in finding a teacher or administrator to serve as your sponsor (Sponsor).

 

  • Applications are more likely to be successful if they (i) are unique and innovative, (ii) complement or enhance existing District programs, (iii) impact a large number of students, or (iv) can be successfully completed within the school year.

 

 

  • Submit your completed grant application and budget no later than September 20th at 5pm.

 

What are the responsibilities of the Sponsor?

The Sponsor will play an important role in the grant process. Among their responsibilities:

 

  • Work with applicant to complete grant application by submission due date.

 

  • Assist with the ordering of materials and facilitate purchase orders through the District.

 

  • Periodically check in with student innovator to monitor progress.

 

Besides the Sponsor, is there other support for student innovators?

 

Yes, during each phase of the grant process, Mr. Sammartano will be available for support and to answer any questions.

 

What approvals do I need prior to submitting an application?

You must have your grant application reviewed and approved by your school principal prior to submission. You may also need one or more of the following approvals prior to submission.  Check with your Sponsor to determine if any of these additional approvals are required.

 

  • All grants requiring facility modifications must be reviewed and approved by the District’s Director of Facilities.

 

  • All grants with a technology component must be reviewed and approved by an Instructional Technology Coach to be sure that (i) classrooms can accommodate the technology, (ii) all peripheral components have been included (i.e. power cords, surge protectors, carts, converters, mounting equipment, etc.), and (iii) requests are consistent with District technology goals. 

 

  • All grants for professional development (e.g., conferences, consultants) or for teaching tools (e.g., instructional software, assessments) must be reviewed and approved by the Assistant Superintendent of Curriculum and Instruction.

 

 

How do I complete the Budget?

  • All costs associated with the grant should be provided in the separate Budget Sheet available on the MSF website at www.mamaroneckschoolsfoundation.org/student-grant-application and  should be submitted with the grant application.

  • MSF requires one well-vetted, cost-effective price quote per grant application. All technology must be ordered through the New York State Department of Education approved price list. Please work with your Sponsor to formulate your budget, who in turn can contact the District Purchasing Agent, Lauren Leone, with any questions.

 

  • All price quotes must include appropriate shipping costs. Check with the vendor if this information is not clearly indicated on your price quote.

 

  • Every effort should be made to request that price quotes remain valid through July of the following year.

 

I submitted my grant. When will I hear back?

Following the submission of the application, the MSF Grant Selection Committee (Committee) will review your application.  The Committee will be in contact with you by email if they have any questions or require further information to evaluate your application. The Committee will then make its recommendation to the MSF Board, who will formally vote on whether to approve the grant in early November. You will be notified as to whether your grant has been approved after that meeting.

 

My grant was approved. Now what?

 

Congratulations! Now that your grant is approved, you and your Sponsor will enter into a grant contract with MSF and the District regarding the use of funds. After that, you should initiate a meeting with your Sponsor to develop a project timeline. Once you agree on what you will be doing and when, you will be able to move ahead to execute your grant.  The Sponsor will be the main point of contact during the project and can help direct you when additional help is needed.

 

Each student innovator will be provided with an MSF Grant Liaison. The Liaison will periodically reach out to you to find out how the project is proceeding.

 

Please check in with your Sponsor routinely to ensure you are keeping up with your timeline and troubleshooting any roadblocks.

 

Your project must be completed by June 1, 2020 If you believe your project will extend past this date, please contact Mr. Sammartano to discuss.

 

 

Timeline

 

 

  • September 20: Final date to submit Grant Application

 

  • October: Application review period

 

  • Early November: MSF Board meets to review and vote on Initiative grant applications. You are notified as to whether your grant has been approved.

 

  • Mid-November: Work with your Sponsor to create a project timeline; Your MSF Liaison will reach out to you regarding a grant contract

 

  • Early December: Grant funds are available for use

 

  • June 1: Complete execution of your grant. Capture photos and videos along the way and submit to your MSF Liaison

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