Student Grant Program - Guidelines

What is the MSF Student Grant Program?

The Mamaroneck Schools Foundation (MSF) has created a grant program to give students opportunities to bring innovative learning experiences into the Mamaroneck School District. The Student Grants Program invites students in grades 10-12 to submit inventive, leading-edge grant proposals that will complement District-sponsored initiatives.

Grant ideas may include curriculum enhancements, new technologies, guest speakers, and/or business ideas aimed at improving student life or learning.

 

Who is eligible to participate?

Any Mamaroneck High School student in grades 10-12.

 

How can I participate?

  • Identify a teacher or administrator that supports your grant idea and ask them to serve as your faculty sponsor.

 

  • Please reach out to Robert Hohn, Instructional Technology Coach, at RHohn@mamkschools.org  if you’d like to discuss a grant proposal idea, or if you’d like help finding a teacher or administrator to serve as your faculty sponsor. 

 

  • Applications are more likely to be funded if they (i) are unique and innovative, (ii) complement or enhance existing District initiatives, (iii) stand to positively impact a large number of students, and (iv) can be completed within the school year.

 

  • Complete a grant application and budget, which can be found here on the MSF website. MSF has allocated $8,000-10,000 for the Student Grants Program in past years. 

 

  • Submit your completed grant application and budget no later than October 25 at 5 pm.

 

What are the responsibilities of the faculty sponsor?

The faculty sponsor will play an important role in the grant process. Their responsibilities include:

 

  • Work with the applicant to submit the grant application by the October 25 deadline.

 

  • Assist with the ordering of materials and facilitate purchase orders through the District.

 

  • Periodically check in with the student grantee to monitor progress and provide support as needed.

 

In addition to the faculty sponsor, will other support be available for me?

Yes, during each phase of the grant process, the MSF Grants Committee will be available for support and to answer any questions.

 

What approvals do I need to get before I submit my application?​

You must have your grant application approved by Principal Liz Clain before you submit an application. We suggest checking in with Ms. Clain once you have your grant idea and faculty sponsor identified to determine how much time she’ll need to review your proposal when it is ready. Depending on your grant idea, you may also need the following approvals before you can submit. Ask your faculty sponsor to help you figure out if these are required.

 

  • The District’s Director of Facilities needs to review and approve any grant that will alter school facilities.

 

  • An Instructional Technology Coach needs to review and approve any grant with a technology component. This is to be sure that (i) classrooms can accommodate the technology, (ii) all peripheral components are also requested in the budget and application (i.e. power cords, surge protectors, carts, converters, mounting equipment, etc.), and (iii) requests are consistent with District technology goals. 

 

  • The Assistant Superintendent of Curriculum and Instruction needs to review and approve any grant involving professional development (e.g., conferences, consultants) or teaching tools (e.g., instructional software, assessments).

 

How do I complete the Budget?

  • All costs associated with the grant must be included in the separate Budget Sheet available here on the MSF website. You must submit a completed budget sheet along with the grant application.

  • Each grant application must include one well-vetted, cost-effective price quote. All technology must be ordered through the New York State Department of Education approved price list. Please work with your faculty sponsor to develop your budget and complete the budget sheet. Your faculty sponsor can contact the District Purchasing Agent, Lauren Leone, with any budget-related questions.

 

  • All price quotes must include appropriate shipping costs. Check with the vendor if this information is not clearly indicated on your price quote.

 

  • Every effort should be made to ensure that price quotes remain valid through July of the following year.

 

I submitted my grant. When will I hear back?

The MSF Grant Selection Committee will review your application throughout November.  The Committee will email you with any questions or for any additional information needed to evaluate your application. The Committee will then make its recommendation to the MSF Board, who will vote on whether to fund the grant in December. You will be notified as to whether your grant has been approved after that meeting.

 

My grant was approved. Now what?

Congratulations! Now you and your faculty sponsor will enter into a grant contract with MSF and the District regarding the use of funds. After that, you should initiate a meeting with your faculty sponsor to review your project timeline, and then you can move ahead to execute your grant.  The faculty sponsor will be the main point of contact during grant implementation, and will direct you to additional help as needed. Please check in with your faculty sponsor routinely to ensure you are keeping up with your timeline and address any issues that arise.

 

Each student grantee will be assigned an MSF Grant Liaison. The Liaison will reach out periodically to find out how the project is going.

 

All funded projects must be completed by June 1, 2022. If you believe your project will extend past this date, please contact Mr. Hohn as soon as possible.

 

Timeline

 

  • September 27:  Grant Applications available here.

 

  • October 25: Final date to submit Grant Application.

 

  • November: Application review period.

 

  • December 15: MSF Board meets to review and vote on grant applications. You are notified as to whether your grant has been approved, pending Board of Education acceptance of the recommended grant slate on December 21.

 

  • After December 15: Work with your Sponsor to review a project timeline; your MSF Liaison will reach out to you regarding a grant contract.

 

  • January: Grant funds are available for use.

 

  • June 1: Complete execution of your grant. Capture photos and videos along the way and submit to your MSF Liaison.